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Task Percentage Warnings

Companies can limit employee’s “task lingering” on projects. This video shows you how to do that in the Standard Time® timesheet.

Employees sometimes camp out on familiar tasks, and don’t move on.  Maybe they are unfamiliar with upcoming tasks, or maybe they just don’t want to move on for some reason.  In any case, it can cost you money when employees don’t finish up and move on to new tasks.

There’s a nice feature that prevents this.  (Scroll down to see the video)

You can no set a percent level that warns employees when they are getting close to finishing a task.  There is another percentage level that prevents all new time input.  The first one let’s them know it’s time to finish up.  The second one locks them out entirely.  Implementing a task plan like this helps improve project efficiency.

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Time off Accrual Tips

Standard Time® allows you to follow your paid time off accrual bank. The time off can be sick, vacation, maternity, military, etc; the administrator can set any reason they desire.

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Project Rollups and Task Totals

Project rollups: Totals that represent all the tasks under a project or subproject.

Each column in the Project Task view may be totaled up on the project row.  Examples include Duration, Actual Work, Percent complete, and even the Gantt column.  The video below shows how this work.

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Overtime and Regular Time

When using the Standard Time® timesheet you can choose to see the overtime hours worked. You can also choose the pay type, there are three options available.

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Project Task Warnings

This feature can help stop employees from spending too much time on a task. This will motivate them to move along and get the job done!

Here’s how it works:

Employees get a popup when their tasks are about 75% complete.  (You set the warning percentages.)  This reminds them that they should finish up and move on to the next task.  If they don’t, the task may close and no more time can be entered.

This has huge psychological effects on employees who sometimes like to camp out on tasks they are comfortable with.  They know the task will close, so they hurry up and finish.  You save money and finish projects sooner.

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Timesheet and Time Log Pages

Ever wonder what the differences were between the timesheet and time log views?  They are close relatives but have differences.  (Scroll down for the video.)

The information is actually the same.  Both are displaying time segments from the time tracking process.  But they display them differently.  That’s especially the only difference.

The timesheet displays hours in a Monday – Friday format.  The Time Log displays time records in a top-down record format.  But it’s the same data.  Just formatted and displayed differently for different purposes.

Hope that helps!

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Client Invoices

Using this technique, you can customize the client invoices you send to your customer.

The video below describes client invoice templates, which are really just RTF documents.  Because you can open RTF docs in Word, you can put your own logo in, or rearrange the template to look any way you like.

Tags in the document are replaced with actual data when the invoice is run.

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How To Integrate MS Project with Timesheet

Follow these steps to integrate Microsoft Project with Standard Time®.  (scroll down for the video)

  1. Start by choosing File, Projects.
  2. Right-click on a project and choose Microsoft Project Integration Wizard
  3. Navigate to your MPP file
  4. Finish the Wizard

MS Project will open the MPP file and pull down your tasks into Standard Time®.  You won’t see them in the timesheet right away.  There is one step you must take first.

Click the Project Tasks tab to see the new tasks from the MPP file.  At the far right, you will see a columns labeled Timesheet.  Check the boxes for each task you wish to see in the timesheet.  Any task without this checked will not show up in the timesheet.

Now that you have integrated the timesheet with MSP, you can send your ‘Actual’ hours back.

Choose View, Refresh Project Tasks.  That will open a dialog that lets you send your timesheet hours to MSP.