Category: Consulting

There’s one really big advantage to timesheet approvals. In other words, having managers check employee timesheets for correctness. That advantage is the value you get from another set of eyes. Mistakes are easy to make; everyone does it. But having a backup eliminates most of them. That’s what timesheet approvals are all about.

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Here is the process:

1. Employee fills in timesheet
2. Or, if the employee forgets to fill in the timesheet by Monday, an email reminder is sent
3. Employee re-checks the numbers, and clicks “Submit for Approval”
4. An email is sent to the manager
5. Managers view a list of everyone who have submitted their timesheets
6. Managers view each employee timesheet
7. Numbers are re-checked
8. Managers approve or reject timesheets
9. Employees optionally fix rejected timesheets
10. Managers lock timesheets so no more changes can be made
11. Employee receive an error when attempting to change a locked timesheet

If you’re a freelancer or consultant, you’re in the right place. The video below is for you. It demo’s some great software for time tracking and project management that we all use in the consulting biz.

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Consulting can be a fun business, especially if you’re solving difficult problems and producing something of lasting value. Consulting is good honest work, and you should be proud to one.

But what software are you using? Because that can change the whole universe for you.

Consulting requires software the following disciplines. So, what are you using? Is it working?

1. Time tracking
2. PTO tracking
3. Client invoicing
4. Project management
5. Client management
6. Relationship management
7. Employee management

See how the software below can do those things for you, and make consulting fun again. 🙂

Clients want project status — all the time!  they want to know who is working on it… what is being done… how much it is costing them… and when it will be done.  Drilling into that, clients want to know the status of every task, which ones are finished or near completion, and which ones are upcoming.

That is the purpose of the ‘client login’ feature in your timesheet.  Clients have a special login they can use to check progress without bugging you.  They will see every project you’re doing for them, and all the hours logged.  They can also see expenses.  This becomes their own little project portal.

Download the ProjectBot app from the Google Play Store to do the same thing.

ProjectBot runs on Android.  It’s the same thing as the client project portal mentioned above, but runs on smartphones.  Just another convenience for checking project status.

If you’re a government contractor, don’t worry about Defense Contract Audit Agency compliance.  Standard Time® has you covered.  ST follows all the rules of DCAA. With just a few clicks your timesheet can be set up to become DCAA compliant.

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Here are just some things you should consider:

1. Employees must have their own login id
2. Employees can only enter time for themselves, not for other employees
3. Time should only be entered on the day it occurred, not past or future
4. Notes are required for any changes to past entries
5. Timesheets must be submitted and approved by a manager

Here are some additional links that may help:

http://www.stdtime.com/dcaa.htm

http://www.stdtime.com/avoid-dcaa-audit.htm

http://www.stdtime.com/howto/setup-dcaa-timesheet.htm